If nowadays an intensive exchange takes place in projects and between departments, neither a constant face-to-face exchange nor countless different documents should be considered. In response to the question of an optimized alternative, Microsoft presents a central contact point for a virtual team, a digital image of the classic team conference room and desk – the innovative communication platform Microsoft Teams. Microsoft’s basic vision is a digitally simplified collaboration within the team, which is why Microsoft even wants teams to represent a tele-phone system with a connection to the telephone network, also known as direct routing.
As a modern chat-based collaboration solution/hub for teamwork and communication, Microsoft Teams enables mobile working on different devices. Data and documents can be accessed at any time, no matter if PC or Mac, laptop or smartphone with Android, iOS or Windows. But Microsoft Teams is much more than just a simple platform for real-time collaboration.
How communication and working in a team works
In addition, project teams can exchange and store files in their collaboration and work together on the same document or file regardless of time or place. Discussions no longer take place in the comment column of the document, but in parallel in the chat. This allows for a better exchange between the editors. In addition, information can even be published and posted on Microsoft teams, where groups can be created and communicated about the latest news, for example.
Moreover, all known Office 365 applications such as SharePoint Online, OneNote, Word, Excel and PowerPoint can be accessed directly from the program. All these contents, tools, documents, contacts and conversations are available in Microsoft Teams.
Clever and clear setup
Additionally to the collaboration of the teams, the clear structure and clarity at the (digital) workplace is one of the main intentions of Microsoft teams. In order to organize the exchange in projects and departments, meetings can also be planned if there is a greater need for discussion. This is possible via an immediate meeting as well as via a planned appointment, the appointment assistant of course helps with everything. In addition, pending tasks or to-do’s can be created, scheduled and assigned to other persons via the link with Microsoft Planner. Nevertheless, the integration of the Outlook calendar allows booking and moving appointments as well as viewing the calendar.
In order not to lose the overview with all the tools, so-called channels should serve the structuring. The channel is limited to a topic or a concrete project and contains the associated (public) conversations and files. To stay up to date, team members favor and follow the most relevant channels, which can of course also be designed as a “newsroom” where interesting links, podcasts and videos are shared.
All in all, Microsoft Teams combines many useful functions in a single platform, accelerates project work through clarity and transparency, and provides a digitally more open and fluid environment.
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