Microsoft Teams – All in one

If nowa­days an inten­sive exchange takes place in projects and between depart­ments, nei­ther a con­stant face-​to-​face exchange nor count­less dif­fer­ent doc­u­ments should be con­sid­ered. In response to the ques­tion of an opti­mized alter­na­tive, Microsoft presents a cen­tral con­tact point for a vir­tual team, a dig­i­tal image of the clas­sic team con­fer­ence room and desk – the inno­v­a­tive com­mu­ni­ca­tion plat­form Microsoft Teams. Microsoft’s basic vision is a dig­i­tally sim­pli­fied col­lab­o­ra­tion within the team, which is why Microsoft even wants teams to rep­re­sent a tele-​phone sys­tem with a con­nec­tion to the tele­phone net­work, also known as direct rout­ing.

As a mod­ern chat-​based col­lab­o­ra­tion solution/​hub for team­work and com­mu­ni­ca­tion, Microsoft Teams enables mobile work­ing on dif­fer­ent devices. Data and doc­u­ments can be accessed at any time, no mat­ter if PC or Mac, lap­top or smart­phone with Android, iOS or Win­dows. But Microsoft Teams is much more than just a sim­ple plat­form for real-​time col­lab­o­ra­tion.

How com­mu­ni­ca­tion and work­ing in a team works

In addi­tion, project teams can exchange and store files in their col­lab­o­ra­tion and work together on the same doc­u­ment or file regard­less of time or place. Dis­cus­sions no longer take place in the com­ment col­umn of the doc­u­ment, but in par­al­lel in the chat. This allows for a bet­ter exchange between the edi­tors. In addi­tion, infor­ma­tion can even be pub­lished and posted on Microsoft teams, where groups can be cre­ated and com­mu­ni­cated about the lat­est news, for exam­ple.

More­over, all known Office 365 appli­ca­tions such as Share­Point Online, OneNote, Word, Excel and Pow­er­Point can be accessed directly from the pro­gram. All these con­tents, tools, doc­u­ments, con­tacts and con­ver­sa­tions are avail­able in Microsoft Teams.

Clever and clear setup

Addi­tion­ally to the col­lab­o­ra­tion of the teams, the clear struc­ture and clar­ity at the (dig­i­tal) work­place is one of the main inten­tions of Microsoft teams. In order to orga­nize the exchange in projects and depart­ments, meet­ings can also be planned if there is a greater need for dis­cus­sion. This is pos­si­ble via an imme­di­ate meet­ing as well as via a planned appoint­ment, the appoint­ment assis­tant of course helps with every­thing. In addi­tion, pend­ing tasks or to-do’s can be cre­ated, sched­uled and assigned to other per­sons via the link with Microsoft Plan­ner. Nev­er­the­less, the inte­gra­tion of the Out­look cal­en­dar allows book­ing and mov­ing appoint­ments as well as view­ing the cal­en­dar.

In order not to lose the overview with all the tools, so-​called chan­nels should serve the struc­tur­ing. The chan­nel is lim­ited to a topic or a con­crete project and con­tains the asso­ci­ated (pub­lic) con­ver­sa­tions and files. To stay up to date, team mem­bers favor and fol­low the most rel­e­vant chan­nels, which can of course also be designed as a “news­room” where inter­est­ing links, pod­casts and videos are shared.

All in all, Microsoft Teams com­bines many use­ful func­tions in a sin­gle plat­form, accel­er­ates project work through clar­ity and trans­parency, and pro­vides a dig­i­tally more open and fluid envi­ron­ment.

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